Category Archives: evaluation cycle

Evidence Form (Resource)

As I worked with educators across the district over the past two years, I noticed that one of the more difficult aspects of the evaluation system has been keeping track of evidence.  Knowing which elements of the rubric are well represented in your evidence, which ones need greater attention, and communicating the evidence collected to date is a challenge.  Being able to share with your evaluator as the year progresses and receive feedback is also helpful for both educator and evaluator.
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Thanks to a discussion with a Rockland educator last year, I’ve started using a Google Doc arranged by rubric elements to link my evidence and keep a record that I can share with my evaluator.  Whether you share your document at the start of the year for continuous feedback or only at certain points in time, it can make the overall process easier.

Using the table, you can insert text descriptions, links to websites or Google Docs/Sheets/Slides, or even photographs.  I’ve added a Table of Contents for easy navigation, definitions of the Proficient level for each element, and formatted the definitions of Great 8 Focus Elements in bold to make them easier to find.  In Rockland, evaluators have used the commenting feature to give feedback during the year and changed the header color on elements where educators have supplied enough evidence so that they can focus their attention elsewhere.

Please feel free to make a copy of the linked Google Doc and use it if you and your evaluator feel it would be helpful.  I will post versions of the SISP Rubric shortly.

As always, I am available to meet with educators individually or in groups to discuss the evaluation process and provide assistance.  Email me at marcus@bpsk12.org or set up a time through my online booking service by clicking the “Book Now” link in the right sidebar.

 

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Calendar of Evaluation Dates

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Evaluators will be sharing documents over the course of the year and communicating due dates.  As we kick off the year, keep the following dates related to the evaluation cycle in mind.  You can also access the Calendar of Evaluation Dates in Google Drive.

September 1

  • Superintendent, principal or designee meets with evaluators and educators to explain the evaluation process.

October 1

  • Evaluator meets with first-year educators to assist in self-assessment and goal setting process. (Or within four weeks of the Educator’s date of hire.)
  • Educator submits self-assessment and proposed goals.

October 15

  • Evaluator meets with Educators in teams or individually to establish Educator Plans. (Educator Plan may be established at Summative Evaluation Report meeting in prior school year.)
  • For Educators new to the school, meeting with the Evaluator must occur by October 15 or within six weeks of the start of their assignment to that school.
  • Educator signs the Educator Plan within 5 school days of receipt

November 15

  • Evaluator completes first observation of each Educator

Mid-Cycle (Plans of 1 year or less)

2 weeks before Formative Assessment Report date established by Evaluator

  • Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.
  • Evaluator completes mid-cycle Formative Assessment Reports for Educators on plans of 1Year or less

January 31

  • 1 Announced Observation completed for Educators on 1-Year Directed Growth Plans and Improvement Plans

February 1

  • Evaluator should have all mid-cycle Formative Assessment Reports completed for Educators on a1-Year Educator Plan.

February 15

  • Evaluator completes Formative Assessment Meetings if requested by either Evaluator or Educator
  • Within 5 School Days of receipt of Formative Assessment Report Educator signs and returns the report. This signature does not indicate agreement or disagreement with the report.
  • Within 10 School Days of receipt of the Formative Assessment Report Educator may reply in writing to the Formative Assessment Report.End of Year Activities

April 15

  • Year 2, 2-Year Self-Directed Plans: Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.

May 1

  • Year 1, 2-Year Self-Directed Plans: Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.

May 15

  • All observations required by the Educator Plan completed
  • Evaluator completes Formative Evaluation Reports for Educators in Year 1 of a 2-year Self-Directed Plan
  • Evaluator completes a Summative Evaluation Report for all other Educators
  • Within 5 School Days of receipt of Formative Assessment Report Educator signs and returns the report. This signature does not indicate agreement or disagreement with the report.

Educator Feedback

Now What-

By now, most educators should have received their Formative or Summative Reports for the year.  What should you do next?

    • Sign your evaluation.  Signing your evaluation does not mean that you agree with it, only that you have received it.
    • If you have questions or concerns about your evaluation, make sure to schedule an appointment to talk with your evaluator. If your overall performance was rated Unsatisfactory or Needs Improvement, your evaluator should have reached out to you already to schedule an appointment.  If you feel that there are inaccuracies, misinterpretations, or flat-out errors in your evaluation, make sure that you schedule an appointment to discuss them with  your evaluator.  These reports go into your personnel file and ignoring errors now could lead to bigger issues later.
  • Fill out an Educator Response form to put into writing any comments, concerns, or additional information that you feel is needed to more accurately reflect your job performance.

This is a good time to start thinking about next year.

    • Consider filling out your Self Assessment¹ (which includes reflection on incoming students and curriculum) now while your evaluation and current year of teaching is still fresh in your mind.
  • Plan your Professional Practice and Student Learning Goals¹ now.  You can think about your Educator Plan¹, which includes the actions you’ll take over the course of the next evaluation cycle and what resources or support you will need to accomplish your goals, over the summer or when you plan for next year’s activities.

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¹Forms for these activities will be provided by your evaluator at the start of the 2015-2016 year.  The linked documents are advance copies.