Tag Archives: schedule

Calendar of Evaluation Dates

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Evaluators will be sharing documents over the course of the year and communicating due dates.  As we kick off the year, keep the following dates related to the evaluation cycle in mind.  You can also access the Calendar of Evaluation Dates in Google Drive.

September 1

  • Superintendent, principal or designee meets with evaluators and educators to explain the evaluation process.

October 1

  • Evaluator meets with first-year educators to assist in self-assessment and goal setting process. (Or within four weeks of the Educator’s date of hire.)
  • Educator submits self-assessment and proposed goals.

October 15

  • Evaluator meets with Educators in teams or individually to establish Educator Plans. (Educator Plan may be established at Summative Evaluation Report meeting in prior school year.)
  • For Educators new to the school, meeting with the Evaluator must occur by October 15 or within six weeks of the start of their assignment to that school.
  • Educator signs the Educator Plan within 5 school days of receipt

November 15

  • Evaluator completes first observation of each Educator

Mid-Cycle (Plans of 1 year or less)

2 weeks before Formative Assessment Report date established by Evaluator

  • Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.
  • Evaluator completes mid-cycle Formative Assessment Reports for Educators on plans of 1Year or less

January 31

  • 1 Announced Observation completed for Educators on 1-Year Directed Growth Plans and Improvement Plans

February 1

  • Evaluator should have all mid-cycle Formative Assessment Reports completed for Educators on a1-Year Educator Plan.

February 15

  • Evaluator completes Formative Assessment Meetings if requested by either Evaluator or Educator
  • Within 5 School Days of receipt of Formative Assessment Report Educator signs and returns the report. This signature does not indicate agreement or disagreement with the report.
  • Within 10 School Days of receipt of the Formative Assessment Report Educator may reply in writing to the Formative Assessment Report.End of Year Activities

April 15

  • Year 2, 2-Year Self-Directed Plans: Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.

May 1

  • Year 1, 2-Year Self-Directed Plans: Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.

May 15

  • All observations required by the Educator Plan completed
  • Evaluator completes Formative Evaluation Reports for Educators in Year 1 of a 2-year Self-Directed Plan
  • Evaluator completes a Summative Evaluation Report for all other Educators
  • Within 5 School Days of receipt of Formative Assessment Report Educator signs and returns the report. This signature does not indicate agreement or disagreement with the report.
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Mid-Cycle Formative Assessments

Have you set a date for your Mid-Cycle Formative Assessments?

The time is coming up when Educators on 1-year Educator Evaluation Plans will go through the mid-cycle formative assessment process with their Evaluator.  This typically occurs in January but the specific date is set by mutual agreement between the Educator and Evaluator.  (See table of dates at the bottom of this post.)  Educators on 2-year Self-Directed Plans also engage in a mid-cycle review close to the end of the year, the Formative Evaluation.

For clarification, Educators on 1-year plans are primarily Educators in their first three years and/or who do not yet have Professional Teacher Status (PTS).  These Educators are on Developing Educator Plans.  One-year Directed Growth Plans are written when an Educator has received a rating of Needs Improvement.

Through the Formative Assessment, as with the overall evaluation process, evaluators are expected to give targeted constructive feedback to Educators based on their observations of practice (announced and unannounced), examination of artifacts, and analysis of multiple measures of student learning, growth and achievement in relation to the Standards and Indicators of Effective Teaching Practice (the Rubric).  The Formative Assessment Report should also provide written feedback to the Educator about his/her progress towards attaining the goals set forth in the Educator Plan.

“No less than two weeks before the due date for the Formative Assessment Report, which shall be collaboratively agreed upon by the Educator and the Evaluator, the Educator shall provide to the Evaluator evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.” (Memorandum of Agreement)

It is not required for the Educator and Evaluator to meet unless one party requests to do so.  This meeting can be either before or after completion of the the Formative Assessment Report.

The Evaluator is responsible for providing a signed copy of the Formative Assessment Report to the Educator.  The Educator is required to sign the report within 5 school days of receipt.  The signature indicates that the report was received in a timely fashion and does not indicate agreement or disagreement with its contents. The Educator may also reply in writing to the report within 10 school days of receipt.  The Educator’s reply will then be attached to the report in the Educator’s personnel file.

The assumption is that the ratings in the Formative Assessment Report will, in most cases, reflect no change from the last Summative Evaluation.  If the rating differs, the Evaluator may place the Educator on a different Educator Plan, appropriate to the new rating.  Also, as a result of the report, the Evaluator may change the activities in the Educator Plan.  This is a good time for Educators to reflect upon Professional Practice and Student Learning Goals and discuss any adjustments that both feel are appropriate.

As always, I am available to discuss this process as well as any feedback with you.  Contact me at marcus@bpsk12.org or book an appointment online using the widget at the top of the sidebar to the right.

Time Line

Timing Action
2 Weeks before Report Educator provides evidence of family outreach, professional, practice, and progress on goals.
Formative Assessment Report Date set by Educator and Evaluator (usually January)
5 School Days after receipt Educator signs report to indicate timely receipt. Signature does not indicate agreement or disagreement.
10 School Days after receipt Educator submits a written response to filed with the report. (Optional)

Educator Evaluation Support Comes to Burlington

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No matter where I meet and talk with educators, they are amazed to learn that Burlington Public Schools has dedicated a half-time position to supporting teachers in implementing the new Massachusetts Educator Evaluation System.

I will continue to serve as a resource to the 400+ Burlington educators and evaluators this year.  I am available to meet with individuals or teams on planning, goals, evidence collection, and feedback analysis.  You can arrange to meet by using the “Book Me” link in the sidebar or by emailing me at marcus@bpsk12.org.

This blog will also be maintained as a resource for information, materials, and FAQ’s over the course of the year.  The viewable and downloadable 2014 Evaluation Calendar has a listing of the activities and deadlines for the upcoming year and is also available below.

September 1

  • Superintendent, principal or designee meets with evaluators and educators to explain the evaluation process.

October 1

  • Evaluator meets with first-year educators to assist in self-assessment and goal setting process. (Or within four weeks of the Educator’s date of hire.)
  • Educator submits self-assessment and proposed goals.

October 15

  • Evaluator meets with Educators in teams or individually to establish Educator Plans. (Educator Plan may be established at Summative Evaluation Report meeting in prior school year.)
  • For Educators new to the school, meeting with the Evaluator must occur by October 15 or within six weeks of the start of their assignment to that school.

November 1

  • Evaluator completes Educator Plans
  • Educator signs Educator Plan within 5 school days of receipt

November 15

  • Evaluator completes first observation of each Educator

Mid-Cycle (Plans of 1 year or less)

2 weeks before Formative Assessment Report date established by Evaluator

  • Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.
  • Evaluator completes mid-cycle Formative Assessment Reports for Educators on plans of 1Year or less

January 31

  • 1 Announced Observation completed for Educators on 1-Year Directed Growth Plans and Improvement Plans

February 1

  • Evaluator should have all mid-cycle Formative Assessment Reports completed for Educators on a1-Year Educator Plan.

February 15

  • Evaluator completes Formative Assessment Meetings if requested by either Evaluator or Educator
  • Within 5 School Days of receipt of Formative Assessment Report Educator signs and returns the report. This signature does not indicate agreement or disagreement with the report.
  • Within 10 School Days of receipt of the Formative Assessment Report Educator may reply in writing to the Formative Assessment Report.End of Year Activities

April 15

  • Year 2, 2-Year Self-Directed Plans: Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.

May 1

  • Year 1, 2-Year Self-Directed Plans: Educator provides evidence of family outreach and engagement, fulfillment of professional responsibility and growth, and progress on attaining professional practice and student learning goals.

May 15

  • All observations required by the Educator Plan completed
  • Evaluator completes Formative Evaluation Reports for Educators in Year 1 of a 2-year Self-Directed Plan
  • Evaluator completes a Summative Evaluation Report for all other Educators
  • Within 5 School Days of receipt of Formative Assessment Report Educator signs and returns the report. This signature does not indicate agreement or disagreement with the report.